General Privacy Policy

1. Introduction

Remote-Works ("we", "our", or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our Platform in compliance with:

• Personal Information Protection and Electronic Documents Act (PIPEDA) — Canada's federal privacy law
• Quebec's Law 25 (Bill 64) — An Act to modernize legislative provisions regarding protection of personal information
• General Data Protection Regulation (GDPR) — EU/EEA/UK data protection regulation
• California Consumer Privacy Act / California Privacy Rights Act (CCPA/CPRA) — California privacy laws
• Provincial and international privacy laws applicable in your jurisdiction

By using Remote-Works, you consent to the collection, use, and disclosure of your personal information as described in this policy and its supplementary policies. If you do not agree, please do not use our Platform.

2. Data Controller

For the purposes of applicable data protection laws, Remote-Works is the data controller for personal data collected through our Platform. Our contact details are:

In certain instances where we process personal data on behalf of employers or career specialists (such as candidate data submitted through employer job postings), we may act as a data processor under the direction of the data controller (the employer or career specialist).

3. Privacy Principles

We adhere to the following core privacy principles:

• Lawfulness, Fairness & Transparency: We process data lawfully, fairly, and transparently. You always know what data we collect and why.
• Purpose Limitation: We collect data for specific, explicit, and legitimate purposes and do not use it for unrelated reasons.
• Data Minimization: We only collect data that is necessary for the stated purposes.
• Accuracy: We take reasonable steps to ensure personal data is accurate and kept up to date.
• Storage Limitation: We retain data only as long as necessary for the purposes for which it was collected.
• Integrity & Confidentiality: We protect data with appropriate security measures against unauthorized access, loss, or damage.
• Accountability: We are responsible for demonstrating compliance with these principles.

4. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: You have given explicit consent for specific processing activities
• Contract Performance: Processing is necessary to provide services you have requested or to fulfill our contractual obligations
• Legal Obligation: We must process data to comply with legal, regulatory, or tax requirements
• Legitimate Interests: Processing serves our legitimate business interests while respecting your fundamental rights and freedoms
• Vital Interests: Processing is necessary to protect vital interests of you or another person

5. Children's Privacy

Our Platform is not intended for individuals under 18 years of age. We do not knowingly collect personal information from children. If we become aware that we have collected information from a person under 18, we will promptly delete it. If you believe we have inadvertently collected information from a minor, please contact us at privacy@remote-works.io.

6. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or business operations. We will notify you of material changes by email or through a prominent notice on our Platform. Your continued use after changes constitutes acceptance of the updated policy.

We encourage you to review this policy periodically. The "Last updated" date at the top indicates when this policy was most recently revised.

7. Contact & Supervisory Authorities

For questions, concerns, or to exercise your privacy rights, contact us:

Office of the Privacy Commissioner of Canada:

30 Victoria Street, Gatineau, Quebec K1A 1H3 · Toll-free: 1-800-282-1376 · Website: www.priv.gc.ca

EU Supervisory Authorities: A list of EU data protection authorities is available at: https://edpb.europa.eu/about-edpb/board/members_en